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Make it easy on yourself and your accounting department by using your portable scanner to capture and electronically submit the data from your receipts at the end of each reporting period. Scanners can organize the information into expense report format, track these expenses for tax time and export to your financial management software. Your portable scanner can also digitally capture and transmit documents to your laptop or personal computer. It converts the information into searchable PDF format that you can copy or paste and organizes and stores the document into your digital filing system. Doctors offices use portable scanners to collect personal information from their patients medical insurance cards and drivers licenses.